ASCOTT RESIDENCE TRUST MANAGEMENT LIMITED
(as manager of Ascott Residence Trust)
c/o Boardroom Corporate & Advisory Services Pte. Ltd.
50 Raffles Place
#32-01 Singapore Land Tower
Singapore 048623
NOTES TO PROXY FORM:
1.
A unitholder of Ascott Reit (“
Unitholder
”) entitled to attend and vote at the AGM is entitled to appoint not more than two proxies
to attend and vote in his/her stead. A proxy need not be a Unitholder.
2.
Where a Unitholder appoints more than one proxy, the appointments shall be invalid unless he/she specifies the proportion of
his/her unitholding (expressed as a percentage of the whole) to be represented by each proxy.
3.
Completion and return of the instrument appointing a proxy or proxies (“
Proxy Form
”) shall not preclude a Unitholder from
attending and voting at the AGM. Any appointment of a proxy or proxies shall be deemed to be revoked if a Unitholder attends
the AGM in person, and in such event, the Manager reserves the right to refuse to admit any person or persons appointed under
the Proxy Form, to the AGM.
4.
A Unitholder should insert the total number of Units held. If the Unitholder has Units entered against his/her name in the
Depository Register maintained by The Central Depository (Pte) Limited (“
CDP
”), he/she should insert that number of Units. If
the Unitholder has Units registered in his/her name in the Register of Unitholders of Ascott Reit, he/she should insert that number
of Units. If the Unitholder has Units entered against his/her name in the said Depository Register and registered in his/her name
in the Register of Unitholders of Ascott Reit, he/she should insert the aggregate number of Units. If no number is inserted, the
Proxy Form will be deemed to relate to all the Units held by the Unitholder.
5.
The Proxy Form must be deposited at the office of Ascott Reit’s Unit Registrar, Boardroom Corporate & Advisory Services Pte.
Ltd., 50 Raffles Place, #32-01 Singapore Land Tower, Singapore 048623, no later than Monday, 20 April 2015 at 10.00 a.m., being
48 hours before the time fixed for the AGM.
6.
The Proxy Form must be executed under the hand of the appointor or of his/her attorney duly authorised in writing. Where the
Proxy Form is executed by a corporation, it must be executed either under its common seal or under the hand of its attorney or
a duly authorised officer.
7.
Where a Proxy Form is signed on behalf of the appointor by an attorney or a duly authorised officer, the power of attorney or other
authority (if any) under which it is signed, or a notarially certified copy thereof must (failing previous registration with the
Manager) be lodged with the Proxy Form, failing which the Proxy Form may be treated as invalid.
8.
All Unitholders will be bound by the outcome of the AGM regardless of whether they have attended or voted at the AGM.
9.
At any meeting, a resolution put to the vote of the meeting shall be decided on a show of hands unless a poll is (before or on
the declaration of the result of the show of hands) demanded by the Chairman or by five or more Unitholders present in person
or by proxy, or by one or more Unitholders present in person or by proxy holding or representing not less than one-tenth in value
of the Units represented at the meeting. Unless a poll is so demanded, a declaration by the Chairman that such a resolution has
been carried or carried unanimously or by a particular majority or lost shall be conclusive evidence of the fact without proof of
the number or proportion of the votes recorded in favour of or against such resolution.
10.
On a show of hands, every Unitholder who (being an individual) is present in person or by proxy or (being a corporation) is
present by one of its officers as its proxy shall have one vote. On a poll, every Unitholder who is present in person or by proxy
shall have one vote for every Unit of which he/she is the Unitholder. There shall be no division of votes between a Unitholder who
is present in person and voting at the AGM and his/her proxy(ies). A person entitled to more than one vote need not use all his/her
votes or cast them the same way.
11.
A corporation which is a Unitholder may by resolution of its directors or other governing body authorise such person as it thinks
fit to act as its representative at the AGM, in accordance with Paragraph 25 of the Schedule to the trust deed constituting Ascott
Reit dated 19 January 2006 (as amended).
General
The Manager shall be entitled to reject any Proxy Form which is incomplete, improperly completed, illegible or where the true intentions
of the appointor are not ascertainable from the instructions of the appointor specified on the Proxy Form. In addition, in the case of Units
entered in the Depository Register, the Manager may reject any Proxy Form if the Unitholder, being the appointor, is not shown to have
Units entered against his/her name in the Depository Register at least 48 hours before the time appointed for holding the AGM, as
certified by CDP to the Manager.
1st fold (This flap for sealing)
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Affix
Postage
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